Address:
Joshua Basin Water District
61750 Chollita Rd
Joshua Tree, CA 92252
Phone:
760.366.8438

Enterprise System Catalog:

Vendor and product:
Streamline, Streamline
System purpose:

Website Hosting

Categories/types of data:

Website

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Toggl, Toggl
System purpose:

Online project time tracking

Categories/types of data:

Online project time tracking

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Trello, Trello
System purpose:

Boards, lists, and cards to organize and prioritize projects.

Categories/types of data:

General data

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Tyler, Incode Version 10
System purpose:

Customer billing and financial management system

Categories/types of data:

Billing and Financial Data

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Asset Panda, Asset Management
System purpose:

Tracking & auditing capital assets and other items

Categories/types of data:

Asset data

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Dropbox, Dropbox
System purpose:

Hosting files for audit sharing

Categories/types of data:

Financial data

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Calpers, Calpers
System purpose:

Online retirement & payroll reporting

Categories/types of data:

Retirement & payroll data

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Employment Development Department, Employer Services Online
System purpose:

Portal to report new hires and independent contractors

Categories/types of data:

Retirement & payroll data

Dept./primary custodian:
Finance/HR
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Paylocity, Paylocity
System purpose:

Payroll & HRIS system

Categories/types of data:

Employee data

Dept./primary custodian:
Finance/HR
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Paychex, Paychex Flex
System purpose:

Payroll & HRIS system

Categories/types of data:

Employee data

Dept./primary custodian:
Finance/HR
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Vector Solutions, Vector Solutions
System purpose:

Learning Management Software

Categories/types of data:

Training

Dept./primary custodian:
HR
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Got Safety , Got Safety
System purpose:

Learning management software

Categories/types of data:

Training

Dept./primary custodian:
HR
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Paymentus, Paymentus
System purpose:

Credit, debit, and e-check payment collection service

Categories/types of data:

Customer

Dept./primary custodian:
Finance/Admin
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Microsoft Office 365
System purpose:

Productivity platform - email, correspondence, document storage

Categories/types of data:

Standard enterprise e-mail system

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Adobe , Adobe Acrobat
System purpose:

Creation of PDFs, workflow, and e-signature collection

Categories/types of data:

Administrative data

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Ebix, Ebix
System purpose:

Certificate of insurance management

Categories/types of data:

Vendor insurance data

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Online Utility Exchange, Online Utility Exchange
System purpose:

Customer credit rating data

Categories/types of data:

Customer

Dept./primary custodian:
Customer Service
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Infosend, Infosend
System purpose:

Bill printing & mailing system

Categories/types of data:

Customer

Dept./primary custodian:
Customer Service
Frequency of collection:
Every month
Frequency of update:
As needed
Vendor and product:
Sensus, AutoVu
System purpose:

Meter data collection (field)

Categories/types of data:

Customer

Dept./primary custodian:
Administration
Frequency of collection:
Every 7 days
Frequency of update:
Every 7 days
Vendor and product:
Docusign, Docusign
System purpose:

Online application for customers

Categories/types of data:

Customer

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Sangoma, Digium
System purpose:

VIOP phones and voicemail

Categories/types of data:

General data

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Sensus, AutoRead
System purpose:

Meter data collection (desktop)

Categories/types of data:

Customer

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Noble Systems, Geoviewer
System purpose:

Geographical information system

Categories/types of data:

GIS data

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Backflow Solutions, Inc, BSI Online
System purpose:

Backflow device testing

Categories/types of data:

Backflow device testing information

Dept./primary custodian:
Administration/Operations
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Constant Contact, Constant Contact
System purpose:

Customer and public outreach

Categories/types of data:

Contact data

Dept./primary custodian:
Administration
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ACWA/JPIA, Bswift
System purpose:

Employee benefits portal and reporting

Categories/types of data:

Employee benefits data

Dept./primary custodian:
HR
Frequency of collection:
Every month
Frequency of update:
As needed
Vendor and product:
The Standard, AdminEASE
System purpose:

Employee life insurance & LTD portal and reporting

Categories/types of data:

Employee benefits data

Dept./primary custodian:
HR
Frequency of collection:
Every month
Frequency of update:
As needed
Vendor and product:
MissionSquare, EZlink
System purpose:

Employee 457 plan portal and reporting

Categories/types of data:

Employee benefits data

Dept./primary custodian:
HR
Frequency of collection:
Every month
Frequency of update:
As needed
Vendor and product:
Colonial Life, Colonial Life for Clients
System purpose:

Employee insurance portal and reporting

Categories/types of data:

Employee benefits data

Dept./primary custodian:
HR
Frequency of collection:
Every month
Frequency of update:
As needed
Vendor and product:
State Department of CA - DOJ, Applicant Agency Justice Connection
System purpose:

Department of Justice background screening

Categories/types of data:

Applicant data

Dept./primary custodian:
HR
Frequency of collection:
As needed
Frequency of update:
As needed